To provide professional, efficient and effective administrative support to the West Yorkshire Hardship Project. To support the charity trustees in the management and administration of its operational, fundraising, volunteering and finance functions. To co-ordinate fundraising activities in conjunction with the Chairperson and Trustees.
Main duties & responsibilities
Duties and responsibilities to the Chairperson. Liaise with the Chairperson daily regarding the events of the day, future activities and follow up resultant actions.
Liaise with volunteers, the charity’s trustees and external organisations to arrange events and other activities. Attend occasional events and workshops as agreed with the Chairperson.
Administrative support to the charity office.
Be responsible for the smooth running of the charity processes, dealing with enquiries by telephone, social media, email and post, and maintaining filing systems (both electronic and hard copy). Filter telephone calls before passing them to the necessary person.
Example key tasks:
- Responding to general enquiries.
- Coordinating donations to be distributed / received.
- Obtaining key data from service users.
- Organising deliveries and donations.
- Conducting DBS searches for Trustees and Volunteers.
- Supporting applications for grants and funding.
- Paying Charity bills / Banking
- Organising meeting materials
- Writing up Charity minutes of meetings
- Dealing with requests for information from community partners and other organisations
Communication and people skills:
Often being the first point of contact, the Charity Administrator will need to possess excellent communication skills. The image of the organisation and its services relies heavily on the ability of the Charity Administrator to communicate effectively and sympathetically with a wide variety of people including staff and supporters.
Time management skills:
The Charity Administrator will need to possess excellent time management and organisational skills to be able to effectively manage a multitude of tasks and a range of priorities.
Information Technology skills:
The Charity Administrator will need strong IT skills and be competent in the use of most Microsoft Office applications including Word and Excel. A working knowledge of PowerPoint and Publisher would also be helpful. Contacting Web Page providers to organise material.
The Charity Administrator will need to be practical, proactive, calm under pressure and able to use their initiative. An understanding of hardship, benefits and previous experience in the voluntary sector would be an advantage.
- DBS and clean credit reference required. Satisfactory employment references.
- A valid right to work in the UK.
- Salary: £10 per hour
- Hours of work: Flexible (minimum 12 to 15 hours per week)
- Days worked: Negotiable – between Monday to Friday
- Contract term: 12 months (renewable, dependant on funding)
- Probationary period: 3 months
- Pension: To be arranged
- Sickness benefit: Statutory Sick Pay
- Period of notice: 1 month
- Holiday: 4 weeks – pro rata for part time hours equivalent to (approximately 48 hours per annum)
We are an equal opportunities employer.
Our weekly outreaches in both Dewsbury and Leeds will continue throughout lockdown.
However, in the interests of the health and safety of both our volunteers and service users we will be making adjustments to our usual services:
Our Key priorities:
- Keeping greater social distance of volunteers indoors.
- Reducing direct close contact with service users outdoors.
- Avoiding large gatherings outdoors.
4 Bond Street, Dewsbury WF13 1AG
Due to the reduced number of volunteers indoors, we are only operating a bag only service in Dewsbury every Friday from 4.45pm to 6pm approx. ALL service users are encouraged to wear face coverings outdoors where possible.
The bag will obtain essential weekly food items such as tinned and dried foods. In addition, a sandwich and cold drink will be provided.
**No hot food, hot drinks, clothing or toiletries will be provided over the initial lockdown period**
**Emergency bags (subject to urgency and needs) can be arranged by appointment only and picked up separately to our normal Friday opening.
Please text your request by text to 07428652683, Facebook message or by email to firstname.lastname@example.org
Our Leeds Walkabout Outreach will continue every Thursday in Leeds City Centre from 6.30pm. Only small teams of 2 people can walk together. Hot meals, snacks and additional support materials e.g. sleeping bags can also be provided.
No gatherings of people are allowed. Social distancing must be maintained at all times.
We really thank everyone for the support and understanding.
Our wonderful volunteers are key to continuing to deliver our services and I really want to thank them for their ongoing commitment to help people and the compassion they show.
Keep safe everyone.
Great news! In response to the current Covid-19 pandemic and the economic and social impact on our communities the charity formerly known as ‘Batley Homeless Project’ has changed its name to West Yorkshire Hardship Project.
The charities key aims, however, remain unchanged and it will continue to support those who are homeless or in severe financial hardship. Derek Hallas chairman explained “The charity’s aims have always been to find solutions and ways to reduce or prevent hardship and homelessness, in addition to supporting those who are currently experiencing it. We know that following the outbreak of Covid-19 that the social and economic outlook further down the line would potentially have a detrimental and significant impact on the community in the future.
The Trustees of the charity felt that the name change would clearly reflect our wider inclusion of those in need and to open up new ways in which we can support our community”