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Job Vacancy: Charity Administrator (Part Time)

Job Summary:

To provide professional, efficient and effective administrative support to the West Yorkshire Hardship Project. To support the charity trustees in the management and administration of its operational, fundraising, volunteering and finance functions. To co-ordinate fundraising activities in conjunction with the Chairperson and Trustees.

Main duties & responsibilities

Duties and responsibilities to the Chairperson. Liaise with the Chairperson daily regarding the events of the day, future activities and follow up resultant actions.

Liaise with volunteers, the charity’s trustees and external organisations to arrange events and other activities. Attend occasional events and workshops as agreed with the Chairperson.

Administrative support to the charity office.

Be responsible for the smooth running of the charity processes, dealing with enquiries by telephone, social media, email and post, and maintaining filing systems (both electronic and hard copy). Filter telephone calls before passing them to the necessary person.

Example key tasks:

  • Responding to general enquiries.
  • Coordinating donations to be distributed / received.
  • Obtaining key data from service users.
  • Organising deliveries and donations.
  • Conducting DBS searches for Trustees and Volunteers.
  • Supporting applications for grants and funding.
  • Paying Charity bills / Banking
  • Organising meeting materials
  • Writing up Charity minutes of meetings
  • Dealing with requests for information from community partners and other organisations

Skills Required

Communication and people skills:

Often being the first point of contact, the Charity Administrator will need to possess excellent communication skills. The image of the organisation and its services relies heavily on the ability of the Charity Administrator to communicate effectively and sympathetically with a wide variety of people including staff and supporters.

Time management skills:

The Charity Administrator will need to possess excellent time management and organisational skills to be able to effectively manage a multitude of tasks and a range of priorities.

Information Technology skills:

The Charity Administrator will need strong IT skills and be competent in the use of most Microsoft Office applications including Word and Excel. A working knowledge of PowerPoint and Publisher would also be helpful. Contacting Web Page providers to organise material.

Problem-solving skills:

The Charity Administrator will need to be practical, proactive, calm under pressure and able to use their initiative. An understanding of hardship, benefits and previous experience in the voluntary sector would be an advantage.

Employment requirements:

  • DBS and clean credit reference required. Satisfactory employment references.
  • A valid right to work in the UK.
  • Salary: £10 per hour
  • Hours of work: Flexible (minimum 12 to 15 hours per week)
  • Days worked: Negotiable – between Monday to Friday
  • Contract term: 12 months (renewable, dependant on funding)
  • Probationary period: 3 months
  • Pension: To be arranged
  • Sickness benefit: Statutory Sick Pay
  • Period of notice: 1 month
  • Holiday: 4 weeks - pro rata for part time hours equivalent to (approximately 48 hours per annum)
    We are an equal opportunities employer.


Deadline for CV's is Monday 8th February 2021.

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